private parties

We’re a highly experienced event management and production team with the creative capacity to design and execute an unforgettable celebration, whether it’s a big birthday, a surprise proposal, a destination wedding or a corporate event.

What sets us apart? We listen. And only then do we design and create distinctive events based on your very own needs – as well as your wishes and dreams. We transform spaces by telling a story, bringing experiences to life via everything from the floral design to the furniture, lighting, linens and styling we curate for you.

It takes a seamless blend of high-level organisation, attention to detail and boundless creativity, but we’ve mastered the fine art of making a strategically planned event feel spontaneous and effortless.

From intimate dinner party-style events to extravagant budget events, we’ve been entrusted with everything from galas, dinner parties, birthdays, christenings, anniversaries, reunions and seasonal holiday celebrations like the ultimate Christmas party.

​We can help you find the perfect venue for your party, whether it’s by a white sand beach on the South Coast, a country estate in the Southern Highlands or in a chic restaurant with a spectacular view of the harbour in Sydney. And, if you’ve already landed your ideal location, we’ll help you bring your party vision alive, from the invitations to the catering, from the styling to the florals, as well as putting you in touch with the bands, DJs, entertainers and performers who are just the right fit for you.

Planning a social event can be stressful if you have to be both the party host and the party planner, so when you engage Form Over Function, you are backed by a team of passionate professionals, with the experience to manage your event from beginning to end, so you can actually be a guest throughout the entire, fabulous experience.

We believe in five-star hospitality and know what it takes to produce an event that makes guests feel taken care of from the moment they arrive – and we extend that level of care and attention to you from the moment you book us because we know your event matters, and that means we limit how many events we take on, so you get the exceptional experience you deserve.

WHAT SETS US APART

GUEST EXPERIENCE

We believe in the art of hospitality and based on 21 years experience know that celebrations are most successful when guests feel special, cared for and comfortable.  And every experience whether it’s the large elements or small can significantly impact their enjoyment at any celebration. So it goes without saying that said guest experience design is one of our highest priorities and is factored into every decision we make at every step of the way.

PRIVATE EVENTS

PARTY SHOWCASE

BLACK TIE AT THE SYDNEY OPERA HOUSE

sydney opera house

RAINFOREST BLACK TIE

coledale rainforest retreat

SWEET 16

bitton, alexandria

1970s RETRO BASH

bronte surf club

THE BIG 21ST

the william inglis hotel

 40TH BIRTHDAY PARTY

nsw south coast

RUBIK’S CUBE

quay

PLANNING + PRODUCTION

We guide you through the long lead planning components such as sourcing, booking and management of the best event partners for the day. From catering, entertainment, photography and more. Site visits, timelines, budgets, payment schedules and all of the logistical details will be thought out, reviewed and managed effectively. We are proudly over-thinkers and over-planners preparing us for not only an unforgettable celebration but a flawless one as well. 

LET'S GET STARTED

TESTIMONIALS

CLIENT LOVE

We and all our guests are still living the magic from Saturday night ... simply and utterly flawless on every single count . Congratulations a zillion times over. I’m at a loss to express my thanks for such a stunning night.

Sarah Roberts

Bennelong, Sydney Opera House

Thank you so much for everything you did to make our day absolutely the best of our lives. It would have been nothing without you – there aren’t enough words to explain how happy or grateful we are. All our love!

Lauren + Mick

Vaucluse Amateur 12ft Sailing Club, Vaucluse

Alicia, we are over the moon with how beautiful every detail was - from the very start with our invitations, to the bouquets and floral aisle, to the tableware and beyond.  You didn't just help style our dream day; through getting to know us, you created an experience that was well and truly "us".

Our special day was absolutely magical, and it looked this way not only to us but to so many of our friends and family who raved to us how amazing everything looked.  We loved that our theme was consistent through everything you looked after, which told a seamless story to all of our guests.

Your efforts and hard work were noticed and appreciated from when we first spoke on the phone, to this evening - watching the movie of the story coming to life.  Love!

Christelle + Deon

Bendooley Estate, Southern Highlands

A once in a lifetime event and it would not have been the great success that it was without you. Thank you so much for bringing our Lunch in the Fields dream to life. The photos say it all. Incredible job. Incredible day.

Peter Gilmore

Executive Chef, Quay + Bennelong, Sydney

Thank you so much for all your hard work and determination to make our day extra special. You truly made our dreams come true and pulled off more than we could have ever imagined! Everything was perfect and just absolutely AMAZING!!! 

The bouquets were divine, the arbour was magical and reception set up was breathtaking. You really outdid yourself and created the most beautiful wedding for us and we could not be happier that we chose you to create our masterpiece. Thank you for being patient with us throughout the entire process and for making our lives easy. 

Vanessa + Dom

Bendooley Estate, Southern Highlands

Alicia somehow understood exactly what I wanted despite me not knowing a thing about flowers and the results were BEAUTIFUL. We knew we had made the right choice. Alicia was very open too and easy to communicate with.

Michelle + Graeme

Bendooley Estate, Berrima

LOVE LOVE LOVE everything you did on the day! You made it all so perfect and beautiful and the weather cooperated with us. It was an amazing day.

We can't thank you enough for all the love and care you put into styling our wedding. You really listen to what I wanted and made sure I got it all!

You were so warm, accommodating and efficient from the very first call, which made it easy to trust you. I literally gave a sigh of relief, realising that I had chosen well and wow, did you deliver! You made us very happy.

Nikki + Daniele

Bathers Pavilion, Balmoral

The moment I walked into our reception room I was speechless, met by the most gorgeous vision that was my wedding. I couldn't believe it!  It was beyond perfect. You simply can't go past Form Over Function.

Trish

Cupitt's Estate, Ulludulla

There simply wasn't anyone who I could have trusted other than Alicia and her team at FOF. Being familiar with the wedding scene in the area, there was no other choice.  

She blew my expectations out of the water. Safe to say I gave her a bit of a tricky and fiddly task and she made my vision come to life.  

There aren't many people who will respond to your email at 4am or call you when you are panicking about bump in times and candle placement.  

There is no one better than FOF if you are looking for someone who goes above and beyond, and who makes your wildest dreams come true. 

Charlotte + Adam

Private Property, Southern Highlands

VENUE SHOWCASE

SPACES AND PLACES

ALTITUDE 1148 + ANGELO'S CABARITA +  THE ARGYLE + ART GALLERY OF NSW + AQUA DINING + AUSTI BEACH CAFÉ + AUSTINMER SURF LIFE SAVING CLUB + AVOCA COMMUNITY HALL + BALMAIN TOWN HALL + BAND LAWN ROYAL BOTANIC GARDENS SYDNEY + BANJO PATERSON COTTAGE RESTAURANT + BARRENJOEY HOUSE + BAVARIAN BEERHAUS + BELLS AT KILLCARE + BOOK BARN BENDOOLEY ESTATE + THE BOATHOUSE SHELLEY BEACH + BENNELONG LAWN, ROYAL BOTANIC GARDENS SYDNEY + BETWEEN LILY AND DUCK POND, CENTENNIAL PARKLANDS + BONG BONG PICNIC RACECOURSE + BORONIA HOUSE + UNIVERSITY OF SYDNEY + CAFÉ MORSO + CAFÉ SYDNEY + CATALINA + CENTENNIAL VINEYARDS + THE CONVENT + CHRIST CHURCH LAVENDER BAY + CITY BEACH FUNCTION CENTRE + COAST + COLEDALE SURF LIFE SAVING CLUB CLOVELLY BOWLING CLUB  + CRAIGIEBURN + CRYSTAL PALACE LUNA PARK + CYPRESS LAKES RESORT + THE DECKHOUSE + DOCKSIDE COCKLE BAY + ECHOES BOUTIQUE HOTEL + EVERGLADES HOUSE AND GARDENS + FRESHWATER SURF LIFE SAVING CLUB + GAP BLUFF FUNCTION CENTRE + GIBRALTAR HOTEL + GLASTONBURY GARDENS + GLENNIFER BRAE + GOVERNMENT HOUSE SYDNEY + GRACE HOTEL THE GROUNDS ALEXANDRIA

let's get this planning party started!

 + Sydney 02 9328 6541
South Coast  02 4268 1899
On The Road  0412 681 899

 

error: © Copyright Form Over Function Pty Ltd 2020. We are truly chuffed that you admire our work but please respect the creativity of our hard-working Ninjas!!