about us

Form Over Function has more than two decades of experience in delivering the wow for corporate events, private celebrations and weddings. 

With an absolute passion for the details that matter and a genuine love for what they do, coupled with a finger firmly on the pulse of the wider design world to ensure their work is always innovative, fresh and miles ahead of the “Pinterest pack”.

And with that immense experience (which includes being able to organise a wheelchair for an event guest at 15 minutes notice whilst afloat on a ferry in the middle of Sydney Harbour) comes the capacity to deliver.

Their philosophy when it comes to events, is you only get one chance to get it right. With this firmly in mind, Form Over Function makes sure expectations are not only met, but exceeded. Every time. No request is too large, too small, too difficult – Form Over Function is all about delivering you the stuff of your dreams. 

The Form Over Function team loves a challenge and bring all of their passion, talents, skills and drive to make every event is a stand out, transforming spaces into something spectacular.  There’ll be colour, texture, fragrance and love. Lots of it. You can not only see but feel the immense amount of heart and soul poured in every last detail.

team work makes the dream work

With an in-house team that spans talents on the pretty side of life, from florals, stationery design and calligraphy, to the back end, logistical side of events including a certified electrician, carpenter and engineer, Alicia, Form Over Function’s Chief Creative Design Ninja, is backed by a dedicated and amazing team, some of whom have proudly donned the Form Over Function uniform for more than 21 years.



Chief Creative Design Ninja

Creative force behind Form Over Function. Event thinker, planner and designer. Floral buyer and creator with the rose thorn scars all over her hands to prove it. Head buyer of too many things to add to the warehouse styling kit.

When someone can lay claim to having been contacted by a corporate client at midday on a Tuesday, and be setting up a completely custom designed display stand at a trade show at 6am on Thursday, you know they’re up for a challenge and will meet it head on. (Oh, and it involved completely custom designing the concept and seeing it delivered when not one item required was on the shelves of the warehouse).

When not working on the event side of life, Alicia is fuelled by pots of tea, celebrates with champagne, finds her calm whilst being scared of sharks ocean swimming, dreams of having the talent to be an architect, explores cityscapes on foot, travels, travels, travels and wishes she could read more fiction than she does.

She does not apologise for thinking herbs and spices should be stored in alphabetical order, but has given up on the love of her life sticking to the system. And that’s totally fine.



Everything that Moves Ninja

Able to pack two trucks worth of gear into one almost in a single bound. Don’t ever challenge this man to a game of tetris.

Forklift maestro, warehouse supremo, logistics expert.



Sparks the Joy Ninja

In-house legend and certified sparky. Twenty one years on the team and counting. Engineering nouse second to none when it comes to making an idea work in real life.

Ask us how handy his former life as a semi professional cheerleader is when it comes to ceiling installations.



Head Event Ninja

Brings a laser focus, no off switch till every last thing is in place and turns around to pack it all up at midnight like she only started work five minutes earlier.

Back of house, loved for her capacity to get without question why everything needs to be stored in colour coded glory.



Extra-Reach Event Ninja

Event ninja. Warehouse ninja. Creative talent. 

Serious extra brownie points for having longer arms than anyone else on the team.

Sprinkles happy on everything she does.

Heather, Rabia and Vesper

Heather, Rabia and Vesper

They've Got Our Back Ninjas

Our accountant, bookkeepers and office ninjas, making sure we are always compliant with the ATO, NSW WorkCover Authority, FairWork Australia and a whole lot of acronyms you don’t have to care about too much. Except to know that we do.

Which means you can sleep easy. We not only deliver on the events. But keep it all legal, and decent, and above board. Just as we should.

Oh and filing. We’re all over the cloud, truly, but the paperless office? Maybe one day.



Floral and Event Assistant Ninja

Able to reflex a rose, or several hundred, with meticulous attention to detail, patience and good humour – in keeping with her approach to all she does.

Another lover of botanics and design, let her loose on an event setting, brief her on what needs to be done and it shall be done – beautifully and with great attention to detail. Extra brownie points for reminding Alicia she should actually eat something on event days.



Digital Content Ninja

One of our online/social media/website ninjas, who knows her pdfs from her pngs, and makes sure you’re seeing our latest events in our website galleries (because, if it was left to Alicia, the last posts online would be at least three years out of date).

And we know this because that was exactly the situation before Nicole came on board.



Delights Every Time Ninja

Event ninja with a capacity to not only put out styling elements with the precision required, but the talent to sort out the last minute guest drop out/seating plan changes with zero fuss.

Comes armed with a ridiculously beautiful talent in calligraphy, brush lettering and general creating beauty and joy every time.



Vases Polished





We and all our guests are still living the magic from Saturday night … simply and utterly flawless on every single count. Congratulations a zillion times over. I’m at a loss to express my thanks for such a stunning night.

Sarah Roberts

Bennelong, Sydney Opera House

Thank you so much for everything you did to make our day absolutely the best of our lives. It would have been nothing without you – there aren’t enough words to explain how happy or grateful we are. All our love!

Lauren + Mick

Vaucluse Amateur 12ft Sailing Club, Vaucluse

Alicia, we are over the moon with how beautiful every detail was – from the very start with our invitations, to the bouquets and floral aisle, to the tableware and beyond.  You didn’t just help style our dream day; through getting to know us, you created an experience that was well and truly “us”.

Our special day was absolutely magical, and it looked this way not only to us but to so many of our friends and family who raved to us how amazing everything looked.  We loved that our theme was consistent through everything you looked after, which told a seamless story to all of our guests.

Your efforts and hard work were noticed and appreciated from when we first spoke on the phone, to this evening – watching the movie of the story coming to life.  Love!

Christelle + Deon

Bendooley Estate, Southern Highlands

A once in a lifetime event and it would not have been the great success that it was without you. Thank you so much for bringing our Lunch in the Fields dream to life. The photos say it all. Incredible job. Incredible day.

Peter Gilmore

Executive Chef, Quay + Bennelong, Sydney

Thank you so much for all your hard work and determination to make our day extra special. You truly made our dreams come true and pulled off more than we could have ever imagined! Everything was perfect and just absolutely AMAZING!!! 

The bouquets were divine, the arbour was magical and reception set up was breathtaking. You really outdid yourself and created the most beautiful wedding for us and we could not be happier that we chose you to create our masterpiece. Thank you for being patient with us throughout the entire process and for making our love easy. 

Vanessa + Dom

Bendooley Estate, Southern Highlands

Alicia somehow understood exactly what I wanted despite me not knowing a thing about flowers and the results were BEAUTIFUL. We knew we had made the right choice. Alicia was very open to and easy to communicate with.

Michelle + Graeme

Bendooley Estate, Berrima

LOVE LOVE LOVE everything you did on the day! You made it all so perfect and beautiful and the weather cooperated with us. It was an amazing day.

We can’t thank you enough for all the love and care you put into styling our wedding. You really listen to what I wanted and made sure I got it all!

You were so warm, accommodating and efficient from the very first call, which made it easy to trust you. I literally gave a sigh of relief, realising that I had chosen well and wow, did you deliver! You made us very happy.

Nikki + Daniele

Bathers Pavilion, Balmoral

The moment I walked into our reception room I was speechless, met by the most gorgeous vision that was my wedding. I couldn’t believe it! It was beyond perfect. You simply can’t go past Form Over Function.


Cupitt's Estate, Ulludulla

There simply wasn’t anyone who I could have trusted other than Alicia and her team at FOF. Being familiar with the wedding scene in the area, there was no other choice.  

She blew my expectations out of the water. Safe to say I gave her a bit of a tricky and fiddly task and she made my vision come to life.  

There aren’t many people who will respond to your email at 4am or call you when you are panicking about bump in times and candle placement.  

There is no one better than FOF if you are looking for someone who goes above and beyond, and who makes your wildest dreams come true. 

Charlotte + Adam

Private Property, Southern Highlands

let's get this planning party started!

 + Sydney 02 9328 6541
South Coast  02 4268 1899
On The Road  0412 691 899


error: © Copyright Form Over Function Pty Ltd 2020. We are truly chuffed that you admire our work but please respect the creativity of our hard-working Ninjas!!